Functions Procedures and Terms

In addition to the menu price per head, there will be a charge to cover the set up for the function and extended hours outside the normal opening hours for the restaurant, together with the exclusive use of the facility.
To assess this cost we will need to meet with you to get a clear understanding of what you have in mind. Among other things, this will cover areas such as numbers, decoration required, table layouts, drink arrangements, and timeframes.
Based of this discussion we will put a formal offer to you for your acceptance. Changes after acceptance may result in additional charges.

Payment terms

• $500 non refundable deposit on acceptance of the offer.
• 50% of the estimated cost of the event payable one month before the date.
• Payment of the remaining balance of the estimated cost one week before the date.
• A balancing payment covering items not calculated in advance such as extra bar tab, refund for unused wine stock, extra numbers, or changes to decorations or time frames.

Numbers

If your numbers drop 10% below the number you estimate, you will still be required to pay the menu charge for the minimum number. This number will be quoted in our offer letter. Increases can normally be accommodated provided they are within the maximum capacity of the venue (approximately 100 people) and at least one week’s notice is given.

Timeframes

Our offer letter will include an agreed closing time for the event. There may be significant additional charges if the event runs passed this time. These will be set out in our offer letter. However, incurring these charges does not give the right to stay longer and accordingly we will encourage guests staying beyond the agreed closing time to leave as soon as possible. This is intended to protect the interests of our motel guests who are entitled to a quiet environment.